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Please Stop Printing Paper – Think of the Savings instead

You’ve been watching your inbox for the last half an hour waiting for that vital email with that important attachment to arrive. What is the first thing you do when it does?

Most likely, you’ll hit CTRL+P and print it. That’s if AiMM’s findings are anything to go by. Nearly 62% of vital business documents are being archived in their paper format.

Think about it, pretty much every email you receive these days from business organisations come with a “please don’t print” statement attached to their signature in each mail. Check your own inbox, how many can you count, so it’s not as if most environmentally conscious companies aren’t trying to stop such activity.

Usually though, this simple, obvious, environmentally conscious request will fall on deaf ears. Staff will print their files first using reams of paper and worry about saving the planet later.

Of course, there is thankfully another way, document management and imaging software technology will help any organisation to file, index, track, receive and distribute business critical documents with a few button presses on the computer all the while dramatically cutting costs, improving efficiency, freeing-up document storage space, Reducing paper waste which helps support your green agenda, forming part of the disaster recovery plan and helping to aid complicance.

Despite there being a trend towards all things virtual and social, document management and imaging is still a priority for the majority of global CIOs. Analyst Gartner says that document management is 7th on a list of most important IT spending for CIOs

The reasons are obvious. As companies are becoming increasingly aware of expenditure, they must consider ways of increasing efficiency of their processes. Document management software is a way that companies can address these issues

A company should seek out an enterprise wide solution that works seamlessly with your existing accounting software, ERP system and HCM solution. For a relatively small initial outlay, your company will be able to store, manage, retrieve and distribute business critical documents, including contracts, personnel records, purchase orders and invoices.

Research has suggested that over half of senior decision makers are looking to invest heavily in document management and document imaging.

Looking for the right technological solution now, will not only help you save time and money, but address some of the enviromental concerns and lower your carbon emmisions. And just think of all the extra space you’ll have.

V1 Document Management is a provider of paperless office systems using award winning document imaging and document management systems.

 
 

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