Moving an office can take months of strategic planning. Company moves are not made overnight. When the owner makes the final decision, the planning should begin as early as possible. Delays in the planning can result in major problems and a move that will cost the company additional money.
To ensure the move is smooth and efficient, the owner or the person who is assigned the task will need to consider the entire office as their target audience. Therefore, the target is the staff and the goal or objective is to move the entire office and staff over the weekend. With the right types of planning, each employee will be back at their desk performing regular duties on Monday morning.
One of first steps in the planning process is to draw a layout of the new offices in the new location. The layout should consist of all of the rooms including bathrooms and kitchen areas. The layout should be used to identify the name of the employees that will have specific offices. If there are cubicles in the offices, each cubicle should also be assigned.
Once the assignments have been made and approved, these spaces should be marked and labeled so that everyone will know when they enter into the new areas. The layout will also be used to determine where specific furniture pieces will be placed during the weekend of the move. Copies of the layout with this information should be provided to each employee. Once the layouts have been distributed, the information should be discussed with the staff. This will also give them a chance to give input and if they have questions the layout can be modified prior to the day of the move.
All office equipment should be moved strategically. Since most offices have computers, the technical group that supports the office should also be made aware of the move. This group should be on call during the weekend to make sure all of the computers and the network is up and running by that Monday morning.
The phone company, electric and water companies should also be given prior notice. These services should be turned on prior to that weekend to ensure the move is smooth and without any types of major disruptions. Employees should also prepare for the move by cleaning and throwing away unnecessary items. A move announcement should also be prepared for the clients. This announcement should provide the date, time and the new location.
Mark Gregory is writing on behalf of Capital Office Relocations, who have a number of years experience organising office removals and storage of items. They offer Storage London and West London Removals