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What To Consider When Purchasing Your Office Furniture

Selecting new furniture for your office may not be the toughest task on your long list of things to do, but if you think it’s just a case of ordering the first things you come across that seem to fit the bill; you may be missing a trick. The furniture in an office can have a big impact on the way that everyone works and the wrong kind of equipment could cause problems in the future.

So whether you’re refurbishing your office or just looking for a few items that will improve your working environment; what should you be thinking about?

Comfort

Comfort should be high up on the list when purchasing any type of furniture and it is no different in the office environment. The last thing you want is for your workers to be complaining that they are not comfortable as this could possibly lead to health issues in the future and may mean people are off work for some time.

You also need to think about your clients and the fact that they could possibly be using the furniture at some point. If they end up sitting on an uncomfortable chair then it could reflect badly on your company and it may even put them off doing business with you.

It’s not just chairs that need to be comfortable either. Things like desks and tables still need to be ergonomic so that they are easy to use.

Productivity –

You may not think it but office furniture can have a great impact on the productivity of your staff. Not just because uncomfortable furniture will mean they are less likely to be able to concentrate but there are also issues of practicality. Will chairs with wheels on mean that your staff are constantly fidgeting or will it mean they can communicate better with people from other areas of the office?

It’s also important to think about productivity when selecting storage options. If it’s easy to store things and access them when needed then less time will be wasted searching through cupboards and cabinets to find what you are looking for.

The Growth Of Your Business

You may only have a few employees working for you at the moment but it is important to think about how you are going to grow as a business when conducting your office refit or refurbishment. It may work out cheaper to buy desks and chairs in bulk now rather than just buying a few for now and then purchasing them singularly as and when more people join the company.

You should also think about how technology is going to affect your working environment in the future. Things change quickly in the technology world and so you may need to make arrangements for future develops. For example, will you be incorporating video conferencing in the future? Thinking ahead will mean you are better prepared for your company’s impending expansion.

Space Planning –

How you arrange your office can have a big impact on the general atmosphere and productivity of the workplace. Therefore when you are choosing pieces of office furniture you should be aware of exactly how much free space you have and exactly where things will be going when they arrive. Over filling your office with equipment could lead to a crammed working environment which will not prove fruitful at all.

Cleanliness –

Hygiene is important in any workplace and so you need to take into account the type of material your furniture is made from. Something that shows stains and that isn’t easy to clean may not be the best choice in an environment where cleanliness is a priority.

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Chris Mayhew works within an office environment and understands how important furniture can be to the dynamics of a workplace. He would recommend that anyone looking to fit out their office visits the Premier Office Solutions website.

 

 

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The Office Of The Future

FE_DA_100318_FutureOffice_OpenAs technology advances, attitudes and ways of working shift over time, our perception of the modern office changes accordingly, too.  But what does the future hold for the typical office environment and what can we expect to find?  Read on for an insight.

Open spaces

In the future, office environments will be more focused on creating open spaces for their workers.  An open environment is thought to be better for allowing people to commune, share ideas, let communication flow easier and foster feedback.

There will be less emphasis on people having their own desk areas that they sit at solidly for eight hours.  Instead, workers will move to different hubs or zones within the office to complete specific tasks.

Managers will also need to show a more visible presence on the work floor, with the days of bosses being segregated into their own office areas diminishing over time.

Technology and equipment

With strides in technology, the office of the future will be less reliant on some of the bulky, cumbersome pieces of machinery that has served them in the past.  Equipment to help workers do their jobs will become smaller and more efficient.

Modular Smartphones could replace computers and tablets, and there will be greater emphasis on using mobile equipment on the go.  Virtual keyboards that fit onto any surface will make working anywhere much easier.  Cloud services will mean more workers can edit or comment on information at the same time.

Workers will be able to keep their technology skills updated with the increase in e-learning services.

Pressure to reduce our carbon footprint and conserve energy will see offices striving to achieve a paperless environment, as well as using apps and devices to monitor or control energy usage.

Flexibility

Flexibility in the workplace will become the norm and accepted way of working for the office of the future.  On the one hand, this means workers will increasingly be able to dictate the hours and environment where they work to fit in with their lifestyle.  Changes in technology will make this much easier to happen.  Workers will also have much more say in what they get involved with and how they manage projects, rather than being reliant on guidance from hierarchical superiors.

On the other hand, flexibility in the workplace will mean a less rigid and structured environment.  Workplaces will become more fluid, to meet the ever changing demands of the business.  Pop up work environments will become more commonplace, with workspace design focusing more on adaptability.

Health and safety

The office of the future will be more health and safety focused, with specific emphasis on the individual.  As more and more employers recognise the necessity for good ergonomic office furniture to boost productivity, there will be a shift towards providing an environment that nourishes the worker.  Health-conscious designs of office furniture will promote physical activity in the workplace, reducing the reliance on a sedentary environment.  Treadmill workstations and using exercise balls to sit on instead of the office chair will become the norm.

Written by Crispin who enjoys keeping up with the latest technology and this post is a prediction. Written for Automatic Access.

 

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What Type Of Furniture A Company Should Buy For Its Employees

Office furnitureEmployees, equipment and even clients rely on the furniture that is in an office or other work setting every day. Chairs, desks, tables and filing cabinets contribute to productivity and comfort during working hours. It is not always easy to choose the furniture for an office. Many companies must decide between different features in order to find the right balance of size, comfort and functionality. Every business should look a few key features when choosing furniture for employees.

Adjustable

The furniture that employees use in an office or other setting should be adjustable. This means that tables or workstations can be raised or lowered as needed. Chairs should be adjustable as well. Chairs that have adjustable armrests and the ability to tilt in different directions will fit the shape and size of any body. Additionally, adjustable furniture is important in order to prevent workplace injuries that result from poor ergonomic positioning. Employees who are forced to operate in an awkward or uncomfortable position will be less productive and might even require regular medical attention for aches, pains and conditions like carpal tunnel syndrome.

Comfortable

Comfort is very important. This is especially true for employees who will be using a few pieces of furniture for an entire day. Uncomfortable furniture will create problems that lower morale and that could affect performance. An uncomfortable metal chair will force employees to stop working and stand up or walk around frequently. An uncomfortable desk with hard edges and an overly high surface will make it difficult to stay organized. Some poorly designed furniture might even contribute to injuries because of hard edges and surfaces. Comfortable furniture will allow employees to focus exclusively on work.

Environmentally Friendly

Many offices are looking for ways to become greener. Part of this is done to lower the environmental impact of the business. It is also done to help the surrounding community and to address the environmental concerns of customers. Businesses should purchase green office furniture whenever possible. These are pieces made from sustainable materials like bamboo or recycled materials like steel or plastic. This reduces the footprint of the business. It will also encourage employees to follow good recycling and energy conservation practices while working.

Mobile Or Modular

The furniture that employees use needs to be functional and flexible. Modular office furniture is becoming increasingly popular for this reason. Modular furniture allows employees to assemble several small components into a single desk, workstation or cubicle. Employees can change the design of an area to meet personal needs and preferences. Mobile or lightweight furniture is also useful. This makes it possible to rearrange an office quickly or to move items to a new area in order to accommodate seasonal workers or construction.

 

Easily Repaired And Cleaned

Businesses will benefit from furniture that is easy to maintain and clean. Employees will be using the furniture constantly every day. This can wear down even the most durable chairs and cabinets. Furniture that has simple connections and solid construction will last for a long time and can be repaired in a few minutes when necessary. Pieces of furniture that are easy to clean because of the materials or the design are very convenient. This prevents spilled coffee or other accidents from ruining the appearance of the piece.

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  •  License: Royalty Free or iStock source: depositphoto.com

Eleanor Parson is a blogger and suggests Coopers Office Furniture for employers looking to build or improve their office space.

 

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The Pros And Cons Of Business Cards For Small Businesses

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The traditional business card harkens from an era where a firm handshake and a “call me tomorrow to discuss” paved the way to a signed contract. Despite today’s proliferation of digital communications, for some businesses a traditional card still makes sense. Weighing whether to go digital to stick with the paper? Here are some pros and cons for leaving an impression with a printed business card.

 

The Pros

For many small business owners, marketing doesn’t come naturally. A business card is a simple and established way to network and get your small business known in the community. Here are some other advantages:

  • Deliver Important Information: A business card is meant to provide vital information about your business, including phone number, address and website. These details can help prospective customers find your business easily.
  • Create a Positive First Impression: Delivering a very practical and convenient marketing tool, the business card can help you make a great and lasting first impression.
  • Save Time: Handing over a business card takes less time than writing down your phone number, address and website.
  • It’s Inexpensive: Ordered in large quantities, business cards deliver some of the most inexpensive marketing tools you can find today. A business promotion expense, the printing and design fees can be written off on your taxes and paid for using your company’s business prepaid debit card.
  • It’s Effective: Although digital business cards are becoming more popular, many business owners prefer having something physical to hand out to potential customers they face to face. Business cards are especially effective if you’re in an offline or creative industry. Graphic design firms, arts and crafts companies, and painting services can showcase their unique talent and service in the design of a printed business card.

 

A Few Cons

You’ve worked hard to start your own business and are no doubt excited to promote it any way you can. It’s important to consider the appropriate channels to promote your business, and business cards may not always be the best solution.

 

  • Cost: It’s true that business cards are inexpensive, especially when ordered in large quantities. However, small businesses typically don’t need thousands of business cards at one time. Ordering business cards in small quantities can make them quite expensive. Additionally, there are situations when business information changes. This implies additional costs because you have to replace your old business cards with new ones. Business cards that stay in boxes whether because of excessive quantity or outdated information are simply a wasted expense.
  • Accessibility: Another essential drawback consists of the fact that you may forget to take your business cards with you. In this case, the only thing you can do is to write your telephone number and address on a piece of paper, which is quite unprofessional.
  • Organization: Consider your card recipient’s preferred way of networking. As people adopt digital forms of saving contact information, the business card may become a cumbersome requirement of time and file organization.

Being aware of the disadvantages related to business cards, more and more business owners opt for digital business cards, which deliver a fantastic way to showcase products and services. However, experts advise businesspeople to use these alternatives only to complement the paper business card, which remains the most valuable tactile reminder of a company.

Marilyn Smith specializes in covering the latest news of interest to small business owners, including business prepaid debit cards.

 

 

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Ordering Office Supplies For Your Small Business

AdobeCreativeCloud_promo122412In these tough times for the economy as a whole you certainly won’t want reminding of the need to remain afloat while other firms falter around you. This has not just affected small online companies but big names on the high street too. So it is now more important than ever to keep track of your spending on essentials such as office equipment and stationery.
Whether you run the enterprise from the comfort of your own home office, rent out premises in the city centre, or have rental space in a building on the outskirts of town, it is necessary to fit the place out with all you need to ensure the smooth running of the business.
No matter if you sell products direct to the customer, or supply other firms with the parts they require in keeping their operations going, you will be expected to maintain a tight ship with regards to your paperwork.
This means that you should take stock of all you own and the equipment pertinent to your organisation. Printing is a requirement for nearly all firms, in all industries (even if the majority of business is conducted online), so your printers need to have spare cartridges ready and the mail ready to send out, without any delay.
Office furniture and hardware is another consideration for any SME, irrespective of its sector. Staff will have to sit somewhere and if your company ever invites customers or prospective clients to your offices it certainly pays to devote time and effort on the right décor, in fitting with your brand image.
Personalised stationery may not be a must, but in some cases it can really help to get your message across to your audience. These are the kinds of decisions you will have to make as you contemplate what will be beneficial to your firm in the long run.
Even if you conduct your business at home, it is recommended you differentiate this room to the rest of your house as this can have a psychological effect on your work and how you go about it.
So when ordering the supplies you need from a dedicated office products and services company, make a definitive list of the things which are essential in maintaining the smooth flow of your operations. You don’t have to spend a fortune, but you will be expected to invest in all the right areas, including the physical office space.

Article written by Shane Peters who recommends http://www.mgmofficesupplies.ie for office supplies.

 

 

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Points To Consider When Organizing A Team Building Day

Business team building a puzzleTeam building days have become a tool that large and small companies use to build trust, cooperation and respect between employees and departments. New managers also use the events as a way to get to know the skills of different workers. Planning an entire team-building day takes a large amount of effort. Every detail from scheduling and reservations to catering and games must be meticulously planned. There are several points to keep in mind when attempting to organize a day of team-building activities.

Be Aware Of Employee Limitations

Every person is different. It is essential to take into account the physical, medical and practical limitations of each employee taking part in the event. This means planning activities that everyone can perform and excluding activities that might be difficult for workers with limited mobility. It also means choosing a location that is accessible to everyone with or without a vehicle. Catering needs to be considerate of any dietary restrictions or allergies. Designing the event with the limitations of the employees in mind will allow the day to flow smoothly and without incident.

Catering

Every team-building day includes one or more breaks that allow participants to think or talk about what has just occurred. Everyone taking part in the event will need to eat at least once. The best way to feed all participants is to plan for a professional catering service. The food could be simple sandwiches or a large buffet. Eating will help to reset each person and will provide the energy needed to get through the second half of the retreat. Including a catered lunch or breakfast also makes employees feel appreciated.

Maintain Focus

It is important to maintain focus at all times during the planning stages and when hosting the event. It can become easy for a group of co-workers or even strangers from different offices to become distracted by personal conversations, the decor of the location or minor unimportant details. Event organizers and hosts should develop ways to keep groups focused around the core topic or activity. This will make the entire day much more effective and will encourage participation from everyone at the event.

Time

Time is always a concern when organizing a corporate team-building day. The day should be divided into large blocks of time that are strictly enforced. These blocks should be general such as introductions, morning activities or lunch. The large general blocks can then be subdivided into smaller segments of activity that are more fluid as long as they do not extend beyond the total time allocated for the general period. This will allow flexibility while also ensuring that every important part of the team-building plan is covered.

Consider Professional Planning Services

Large corporations might want to consider using a professional event planning service for a large portion of the retreat. These services will have access to and knowledge of locations and suppliers that will make the day much easier. They also have the time to plan the event properly. Professional planners are an economical solution for large corporations because they often have access to discounts and larger venues that are not available to the general public.

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  •  License: Image author owned

This post was written by Jen McAllister, an event planner in Toronto. She has worked with ibowl.ca Family Fun Center for a few years. For other types of events, visit http://ibowl.ca/.

 

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Yelp’s In Trouble Again: The Scandal Behind The Review Site

MW-AY957_yelp_2_20130205133121_MEYelp is a popular online review site that allows customers to leave their own personal reviews on restaurants. Many customers have turned to Yelp to not only write their own reviews but to read the reviews of other users in order to decide where to eat.

But while Yelp seems like it could be a big help to your next dining decision, the popular review site is currently under fire.

Back in January 2013, over 700 complaints filed with the FTC about Yelp were made public, and here’s what some of those complaints discuss.

Yelp blocks positive reviews.

Many business owners have claimed that Yelp removes positive reviews on their business and only allows the negative ones to come through. These negative reviews have a negative effect on the company’s overall rating, and business owners are upset. Some owners don’t know why Yelp could benefit from keeping these positive reviews from showing, and others feel as if Yelp uses it as a way to blackmail their users.

Yelp blackmails businesses.

Many businesses have come forward and said that they received emails or phone calls from Yelp claiming that they would remove negative reviews on the company’s page in exchange for the company buying advertising on the site. On Yelp’s website, they claim that they do not remove reviews for any reason other than if it can be proven they were fake, but many companies are saying otherwise.

Yelp harasses businesses.

Yelp has sales people that contact businesses to see if they want to purchase advertising on the site. Many businesses have claimed that these sales people harass them on a regular basis, even after the company has told them they were not interested in buying ad space or asking the sales rep to stop calling. Some of these sales reps have also been accused of promising to remove negative reviews in exchange for their ad space purchase.

Yelp leaves libelous material on their site.

There are companies and individuals out there that write fake reviews on businesses, and sometimes this information is completely wrong and libelous. Unfortunately, the only thing that a business owner can do is to contact Yelp and ask for the review to be removed, but Yelp has a strict policy, and unless it can be proven that the review was fake, they will keep it up there. Many restaurant owners are upset because severe damage has been done to their business, and Yelp will not do anything to remove them.

Yelp encourages fake reviews.

As a reviewer, you have the ability to join Yelp’s VIP club. As long as you write a certain number of reviews every month, you can become a member of their VIP, and this will provide you with special private parties and other perks. Since most people don’t eat out all day every day, many individuals are writing fake reviews on businesses just to become a Yelp VIP member and enjoy these perks.

All of these complaints against Yelp are currently being investigated. Maybe they’re true, maybe they’re not, but the public will certainly know soon once the investigation is over.

Joshua Reynolds is a reviews tracker and reputation manager.  He enjoys sharing information pertaining to business reviews and blogging.

 

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