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Ordering Office Supplies For Your Small Business

AdobeCreativeCloud_promo122412In these tough times for the economy as a whole you certainly won’t want reminding of the need to remain afloat while other firms falter around you. This has not just affected small online companies but big names on the high street too. So it is now more important than ever to keep track of your spending on essentials such as office equipment and stationery.
Whether you run the enterprise from the comfort of your own home office, rent out premises in the city centre, or have rental space in a building on the outskirts of town, it is necessary to fit the place out with all you need to ensure the smooth running of the business.
No matter if you sell products direct to the customer, or supply other firms with the parts they require in keeping their operations going, you will be expected to maintain a tight ship with regards to your paperwork.
This means that you should take stock of all you own and the equipment pertinent to your organisation. Printing is a requirement for nearly all firms, in all industries (even if the majority of business is conducted online), so your printers need to have spare cartridges ready and the mail ready to send out, without any delay.
Office furniture and hardware is another consideration for any SME, irrespective of its sector. Staff will have to sit somewhere and if your company ever invites customers or prospective clients to your offices it certainly pays to devote time and effort on the right décor, in fitting with your brand image.
Personalised stationery may not be a must, but in some cases it can really help to get your message across to your audience. These are the kinds of decisions you will have to make as you contemplate what will be beneficial to your firm in the long run.
Even if you conduct your business at home, it is recommended you differentiate this room to the rest of your house as this can have a psychological effect on your work and how you go about it.
So when ordering the supplies you need from a dedicated office products and services company, make a definitive list of the things which are essential in maintaining the smooth flow of your operations. You don’t have to spend a fortune, but you will be expected to invest in all the right areas, including the physical office space.

Article written by Shane Peters who recommends http://www.mgmofficesupplies.ie for office supplies.

 

 

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How Comfortable, Stylish Office Furniture Can Increase Productivity

 

Many employers are looking for methods to help improve employee productivity. Individuals who work at home are also concerned with increasing their own efficiency. Enhancing the aesthetics and functionality of your office furniture is one creative way to boost employee output. Investing in ergonomic and stylish office equipment can bring in solid productivity to defray the cost of buying new furniture.

Ergonomics
Comfortable and ergonomic furniture is a great way to increase productivity in your business. If you or your employees spend the majority of the day sitting at a desk while using a computer, certain parts of the body may begin to suffer from stress injuries. These stress injuries occur from frequent repetitive movements, such as using a computer mouse or keyboard. These injuries can include wrist strain, an aching back, eye strain and headaches. Ergonomic furniture helps individuals perform their daily tasks in a form more natural to the body to help reduce the risk of injury. This furniture also helps to decrease the amount of time you or an employee must take off due to a stress injury, thus maintaining the continuous flow of productive work.

Office chairs are a good first investment for ergonomic furniture. Many computer accessories, such as keyboards, have ergonomic versions as well. Additionally, chairs and desks should be set to the correct height to keep an employee’s computer monitor at eye level.

A Stylish Look
Selecting stylish furniture can also help boost office efficiency. Sterile office spaces are boring and uninspiring. Workers are less likely to look forward to clocking in if they work in an environment befitting a hospital. Taking time to choose stylish furniture shows your employees that you are interested in investing in your office space. Today, it’s possible to find office furniture that is both aesthetically pleasing and comfortable to use.

Mentally Stimulating
Interesting office spaces can prod the brain into having random bursts of inspiration. A bored employee who stares at a blank wall with no interesting visual features is more likely to fall asleep than feel the rush of a new idea. An office that features eye-catching furniture is far more likely to encourage a worker’s brain to think about challenges in a new way. Additionally, arranging office furniture in an appealing way can help stimulate the brain. Avoid the boring cubicle look to keep your workers interested in their job.

Just Like Home
An office space that is comfortable and pleasing to the eye is likely to make one feel right at home. Workers who are comfortable in their environment are far more likely to remain calm and relaxed throughout the day. A comfortable and stylish office space shows your employees that you are invested in their success. For individuals who work at home, a pleasant office space helps them to define the line between their home and their work space. A feeling of ease and style helps inspire many people to perform up to their potential.

This article was written on behalf of Cooper’s Office Furniture, a leading provider of global office furniture

 

 

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What Virtual Office Space Can do for Your Business

When starting a company, managing office space can be a challenge. However, with a virtual office, you can present a professional image without the expense of renting office space or the hassle of managing the space. Virtual office space provides a company with the illusion of a regular office for customers and vendors while allowing you the freedom of working from home.

Present a Professional Image

For many people who work from home, it can be challenging to have customers call on the home telephone to hear children talking in the background or the television blaring. A virtual office provides you with the ability to present a professional image to your customers and other business contacts you may need to community with regularly.

Many virtual offices often include professional voice mail or someone who answers telephone calls for you, a fax number and virtual office computer applications. Professional voice mail alone can create a professional image of someone who is a serious business person, running a legitimate business. Virtual office computer applications provide you with the ability to send and receive business communications in a confidential environment.

Hire Remote Staff

A virtual office can provide you with the ability to hire remote staff to assist you with running your business. Remote staff is a method of outsourcing business functions without the need to have them in an actual office. By outsourcing staff, you can save money and still have a professional and experienced staff of assistants to help you with many tasks. This allows you to work more efficiently and dedicate your energy to other aspects of your business, such as marketing, developing products or other activities.

Remote staff can perform a wide variety of functions, including administrative support, scheduling, sales calls, telemarketing, writing routine correspondence and writing followup emails. A virtual office provides you with the ability to route telephone calls to the appropriate person, even if they are not geographically located where you are at the moment. Your staff can also work from home, saving you money on office equipment and renting office space, along with other expenses.

Reduce Expenses

Maintaining an office is an expensive proposition, particularly in the early phase of a business. Office expenses can include more than just rent. It also includes utilities, office equipment, office supplies, staff and other related costs.

A virtual office allows you the ability to avoid most of the costs related to running an office, yet still provides you with the ability to present a professional image to the public. Generally, a virtual office is relatively inexpensive when compared to the cost of running a traditional office space. A virtual office is available around the clock, which can make it possible to market your company globally and have people from around the world contact you no matter what time it is.

A virtual office provides you with the ability to create a professional business without the related expenses. For many people, working from home gives them the freedom to work on their own schedule. However, presenting a professional business image creates legitimacy for your business. When compared to the expense of running a traditional office, a virtual office can save you money, even as you expand your business staff.

Lisa is a successful Entrepreneur from Brisbane, Australia. She has used virtual office services in many of her startup projects to give them a professional appearance in their early stages. When she has some spare time, Lisa like to go to the beach and go shopping with her friends.

 

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Tips to Keep Your Office Desk Tidy

If you’re busy throughout the working day and constantly submerged at your desk with the amount of work you have to do, cleaning your desk or making sure its tidy is not going to be top of your list for things to do that day, but what I have found is that following these few tips you can ensure that your desk is organised and always clean for the next morning.

Here are some tips you should look at doing:

Don’t use post-it notes

The reason this is first on the list is due to the fact that my desk was constantly untidy due to the amount of post-it notes. I admit post-it notes are great if you need to remember something as you are always aware of them, but I must stress that you should only use them if you absolutely have to. Instead why not try using reminders on your computer for instance; I couldn’t live without my Microsoft Outlook calendar.

Throw away unwanted printouts

If you have ever printed out documents for a meeting (or have been given them from someone else), decide whether you really need to keep them once the meeting has ended and if you’re going to use them again. If you don’t need them, bin them!

Tidy you’re desk at the end of the day

If you’re hectic throughout the day, tidying your desk isn’t going to be a priority but before you leave the office just take 5 minutes to clean and tidy your desk. That way you will be ready to start work off an organised desk the day after.

Don’t pile up books and magazines (Only keep the ones you need)

If you subscribe to business or marketing magazines you’ll know that every month or so you will receive a new one, but once you have finished reading the old ones either take them home (if you keep them at work), throw them in the bin but remember to note the important parts that you have read or file them away.

Keep photos at the side of your desk, but don’t have too many

It’s surprising how much room 2 or 3 framed photos can take up especially if you only have a small desk. Be sure to keep them at the side of the desk (or besides the phone) just so they are out of the way and you won’t be in danger of knocking them over.

Use small containers to keep staples, paper clips etc…

All the little accessories such as paper clips, staples and elastic bands will fit nicely in small container pots or the other option is to get ‘desk tidies pot holders’ which can also hold pens and pencils etc…

Use a paper tray

If you’re going to keep some of your printouts, you’ll need a way to organise them.  What I would suggest is to get a 3 tier paper tray and note each tier with the following:

Tier 1 = Important

Tier 2 = Needs to be filed

Tier 3 = Not read yet

Use Tier 1 for documents that you desperately need to keep or you intend to use again in that week. Use Tier 2 for outstanding documents that have been read but need to be filed away. A good tip is to always file your documents at the end of the day so you’re not wasting time throughout busy periods of the day.

Use Tier 3 for documents that need to be read. Make sure this tier doesn’t get cluttered and you keep on top of reading the documents.

Don’t eat at your desk; don’t leave snacks lying about for days

What I mean by this is packs of sweets that won’t be eaten in a day or so. Keep them in a side draw or take them home with you.

So there you have it, some great ways to keep your office desk tidy. Do you have any tips that can help keep your desk tidy?

Daniel Whittaker has worked for a successful internet business, TonerGiant Ltd., who supply quality laser printers throughout the UK, since December 2009. During this time he has develped a keen interest in programming and developing websites.

 

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Should I Lease or Buy a New Office Copier? How to Choose.

You’re ready for a new office copier. Perhaps you’ve given some thought to the features and options you need. Maybe you’ve even settled on a particular model. Now it’s time to decide: lease or buy?

Leasing vs. Buying

Leasing a piece of office equipment is similar to leasing a car. Essentially, you’re renting the machine for a period of years – usually three to five. If the copier breaks during that time, the leasing company picks up the tab for repairs. When the lease term expires, you can return the copier, exchange it for a new one or purchase it outright.

Buying a copy machine is, well, pretty self explanatory. You purchase the machine outright for a lump sum. Once the warranty expires, you’re on the hook for any repairs that need to be made. The machine is yours to keep for as long as it functions properly and meets your needs.

Leasing Pros and Cons

Leasing requires little or no money upfront, so it’s a great option for companies that are short on cash or those that need to conserve capital for other expenses. Many times, leasing allows companies to purchase a higher-end model than they would have been able to afford otherwise.

Leasing also means that you’re never stuck with out-of-date equipment. Technology changes rapidly; a copier that is state-of-the-art today might be obsolete in five years. With a lease, you can upgrade to the latest and greatest technology every few years.

The greatest downside to leasing is that you’ll end up paying more for the machine in the long run, due to interest charges. If you have poor, even average credit, those interest charges could be high. And be warned that some leasing companies charge on a per-copy basis. Exceeding your monthly minimums could result in a shockingly high bill 

Buying Pros and Cons

Buying outright appeals to some companies simply because they have full control of the machine. You decide when to have it serviced and when to have it replaced. If the machine breaks down, you don’t have to follow the leasing company’s procedures or wait for their technician to show up. Simply call your repair company of choice.

As mentioned, buying is also significantly less expensive over the long term than leasing. The total cost savings varies based on the price of the copier, the length of the lease and your company’s credit history.

Again, by purchasing a copier, you assume the risk that it might be outdated within a couple years. In that case, you’ll either have to live with old technology or pay to replace it. Buying also requires a significant cash contribution upfront.

Written by Tammy Kelly who frequently writes about office copier options.

 

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Planning a Strategic Office Move

Moving an office can take months of strategic planning. Company moves are not made overnight. When the owner makes the final decision, the planning should begin as early as possible. Delays in the planning can result in major problems and a move that will cost the company additional money.

To ensure the move is smooth and efficient, the owner or the person who is assigned the task will need to consider the entire office as their target audience. Therefore, the target is the staff and the goal or objective is to move the entire office and staff over the weekend. With the right types of planning, each employee will be back at their desk performing regular duties on Monday morning.

One of first steps in the planning process is to draw a layout of the new offices in the new location. The layout should consist of all of the rooms including bathrooms and kitchen areas. The layout should be used to identify the name of the employees that will have specific offices. If there are cubicles in the offices, each cubicle should also be assigned.

Once the assignments have been made and approved, these spaces should be marked and labeled so that everyone will know when they enter into the new areas. The layout will also be used to determine where specific furniture pieces will be placed during the weekend of the move. Copies of the layout with this information should be provided to each employee. Once the layouts have been distributed, the information should be discussed with the staff. This will also give them a chance to give input and if they have questions the layout can be modified prior to the day of the move.

All office equipment should be moved strategically. Since most offices have computers, the technical group that supports the office should also be made aware of the move. This group should be on call during the weekend to make sure all of the computers and the network is up and running by that Monday morning.

The phone company, electric and water companies should also be given prior notice. These services should be turned on prior to that weekend to ensure the move is smooth and without any types of major disruptions. Employees should also prepare for the move by cleaning and throwing away unnecessary items. A move announcement should also be prepared for the clients. This announcement should provide the date, time and the new location.

Mark Gregory is writing on behalf of Capital Office Relocations, who have a number of years experience organising office removals and storage of items. They offer Storage London and West London Removals

 

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A Downsizing Business Should Prepare for the Future

The economy is affecting businesses in many different ways. There are businesses that are struggling to survive. They have to find ways to cut their expenses and to tighten their belts because of a reduction in the amount of business that they are generating.

There are other businesses that are thriving because they are able to help the companies that are struggling. They are able to help them to lower their expenses and allow them to deal with the downturn of the economy. If a company needs to cut expenses one of the things they will do is downsize. They will reduce the number of employees they have and also reduce the amount of space they occupy for their business.

If a business can move to a smaller office they might find that they will spend less for it and thus be able to protect their bottom line and continue to operate. It is a common cost-cutting move and can be a very good strategy during a slower economic time. When a company does downsize due to the tough economy, they should also come up with a plan for when the economy recovers and when they will be able to expand again. This is where they can use the help of other companies that can offer a variety of services that will help them accomplish this.

Using a company that specializes in moving office supplies and personnel can help a business prepare for later. If it is done in an efficient manner it will be easier to grow at a later time. The use of storage facilities might be an inexpensive way for a business to keep the equipment that they are currently not using, but will use later.

It is a good idea for a company that is downsizing to use commercial removal companies that will do the job in the way that is needed. It might be an extra expense for a business to do this. It might not seem to make sense that a company will save money by spending money, but that has worked in the past and will work again. When a job is done well it means that when something is needed in the future it will be found easily and without delay.

Mistakes can be avoided when a professional company is used and it is the mistakes that can be the most costly. If a company wants to survive they must think about what they are doing in the present, but they must also plan for the future. If they do not, then their future will never occur.

Mark Gregory is writing on behalf of Capital Office Relocations, who are experts in office removal and storage. They offer Fulham Storage and Harrow Removals

 

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