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Document Storage for Businesses

03 Dec

Thrifty business owners interested in severely cutting down on overhead costs are increasingly looking to smaller office spaces as a way of saving money. But few like what they see with regard to the limited office storage space that much smaller quarters have to offer. If you feel the same, consider what self storage facilities may bring you by way of having the necessary room to store important business documents.

Here are a few things to look for in your document storage search:

  • The availability of storage units to facilitate (at least) low to medium volume. You want to be able to easily and quickly access your unit without waiting for the access gate and the lanes between rows of storage units to open up. Some storage facilities are clearly designed for less-than-regular access. Look for access hours online or on SpareFoot to see how early or how late you will be able to get into your storage unit.
  • Acceptable on site security measures, such as locked gate access, the presence of security cameras, and/or a manager who lives on site. Some storage facilities don’t put security as a number one priority. These tend to be the lower-end facilities, where the resale value of the items being stored is often negligible. As a business owner, you will want to look for a mid-to-high end facility that is clean and secure. A good way to determine the quality of a facility in by looking at the price, the location, and the quality of the front office.
  • Indoor access for added security and climate control. While some storage facilities offer outdoor-facing drive up units with climate control, this is a rare and usually expensive type of unit. You’ll get more bang for your buck in terms of both climate control and higher security with a newer facility with indoor-facing units. This will ensure that humidity doesn’t damage paper documents, and also adds an extra layer of protection against would-be thieves.
  • Climate controlled storage units to protect the longevity of your valuable paperwork. Depending on where you live, this is either a nice-to-have or a must-have. In a Houston storage unit, the humidity can cause paperwork to yellow and warp. Even worse, documents may harbor mold if stored for a period of months in a dank unit. However, the dry heat of a Tucson storage unit is not going to cause damage unless accompanied by an unusual amount of humidity. It is the combination of heat and humidity that causes damage to paperwork, not humidity alone. Ask yourself this question when determining whether or not you would need climate-controlled storage: would I be safe storing these documents in my garage in this climate? If so, you may not need climate control.

With proper document storage space playing a crucial role in the ability of businesses to meet certain retention requirements, affordable storage facilities are growing in demand. Finding business storage for your important documents has become simpler than ever.

SpareFoot.com is the world’s largest marketplace for self-storage. We operate SelfStorage.com and The Storage Facilitator, which is a blog dedicated to helping storage facility owners and operators. The Storage Facilitator is located at blog.selfstorage.com.

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