Many people think that those who work in an office have it easy but only those people who sit in that same place for 8 hours a day know how difficult it can be, mentally and physically. Therefore it is vital that the environment in the office is the best it can be.
Here are the top 5 tips to improve the office environment:
Organisation is an integral part in ensuring that your business runs smoothly. Therefore have procedures in place to designate tasks and handle paperwork. Monthly planner display boards are great for having a visual on the tasks that have been delegated to different members of staff. For larger companies CRM systems are a form of organising tasks electronically.
Ensure that paperwork is filed and stored so that it can be accessed easily and quickly.
If your staff are sitting in the same place staring at a computer screen for the whole duration of the day then it is important that they have ‘rest breaks’ where refreshments are available for them throughout the day. Their brain will need to be kept active so having hot and cold drinks is important. Dehydration will have an effect on their productivity. The law for rest breaks is 20 minutes for every 6 hours work.
Office workers are known to suffer from back problems. Repetitive strain injury (RSI) is an injury of the musculoskeletal and nervous system. This can cause long term pain and health problems, therefore it is vital that your staff are comfortable at their desk. Ensure that the mouse wire is long enough so that staff don’t have to stretch for it and that the chair height and seating position can be adjusted for optimum comfort. Foot stools and arm rests can also be added.
The office space can have a great effect on the atmosphere in your office. An office fit out company will ensure that desks and other furniture are arranged so that space is utilised effectively. They will also ensure that you have enough storage for your business requirements.
It is important that your employees are rewarded. People are more than likely encouraged to work harder if they know there will be a reward for their hard work. There are many ways in which you can reward your staff, anything from staff bonuses to afternoon cakes on a Friday afternoon will make a difference.
All of the above tips will ensure that your office environment is the best it can be and if you put in place any of the recommendations you are bound to notice an improvement in productivity.