No matter what your position in the company you work for, there is always a lot you can learn from a personal assistant. Their roles put them in the thick of most functions of any company without making them full participants and this allows them a unique perspective on all operations most employees will never see; they are able to observe more than most would. There are courses for a personal assistant to learn the tips and tricks of the trade but most of the more efficient and effective tricks will only be picked up naturally over the course of a career. Let’s look at some nuggets of wisdom that go with the job description of personal assistant but that anyone can use themselves to better their career.
Create a Personal System
The first thing a personal assistant will do for their duties is create a system or routine that they cover every morning in their responsibilities. It usually includes checking e-mails, menial daily chores, any responsibility they might have to undertake daily gets filed into a system of operation for a personal assistant. Regardless of salary or position, each of us undertakes to complete some daily task in our careers and creating a system for ourselves and sticking to it creates routine which in turn makes us more efficient from day to day.
Write it All Down
Having good handwriting is one of the qualifications essential to being a good personal assistant because they find themselves writing virtually everything down. This is a good philosophy for anyone in any position to follow; the information age is so drowned in information that not writing down the important notes threatens to see that information become background noise we cannot grasp. If you get an idea brilliant enough to never forget, ignore your instinct and write it down; same for dates, meetings and telephone numbers.
Finish Tasks Once
One amazing thing personal assistants learn in their careers is the work ethic of only ever having to go over something once. By that, it means a system that has been tried and tested is extensively used by most personal assistants and that is only ever looking at a document once. You see a bill, you observe it, address it and then file it but never half-half it by looking at it, putting it down and coming back to it later; you open yourself up to losing it and never addressing it at all later on. We can apply this to any task in our lives to make it easier; pack those groceries away immediately, do the dishes as soon as they need to be done or hang up your laundry immediately after a wash – these examples make life easier. A personal assistant is someone we can all learn a lot from to make life easier, after all their perspective is one of both observer and participant.
Eugene Calvini is a writer who has been involved in a Singapore serviced office among others around the world his entire career; he enjoys sharing tips and tricks he has picked up over the course of his career.