Tag Archives: Productivity

6 Ways To Work Smarter, Not Harder

timthumbMany people today scurry from task to task, check emails every two minutes and make calls while walking. However, staying busy does not equal high productivity, and definitely not success. The key to high productivity is time management.

Believe it or not, there are really enough hours in a day for everything you’d like to do, but it requires a bit of organisation to find them. Here are six tips to help you get the most out of your day.

Do the most important tasks first

One golden rule of time management is to complete the most important tasks first. Every morning, identify the two or three tasks that are the most crucial and do them first. Once you have done them, your day has already been a success and you can move on to do other things. By doing this, you might even be able to finish something in advance and save some time for the next day. On top of all of these positives, it will also give you a sense of satisfaction which can really motivate you to do the same in the following days.

Be organized

Create an organizing system. Start by setting up a filing system for documents and make sure all items have a place to be stored. Clean your desk and drawers so that you can find what you are looking for immediately. Also, create a daily or weekly plan and make sure you always follow it. If you are working on several tasks at the same time, batch the related tasks together so that your mind can continue flowing within the current zone instead of switching unnecessarily to something that requires you to re-orient.

Focus what you are doing

There are always those few who seem to work no harder than anyone else, and yet constantly kick goals. The secret is always their focus. Concentrate on the task you are currently doing without being distracted by numerous other things – it will help you get things done quickly and then move to the next one.

Ensure you get enough sleep

Sleep at least seven or eight hours a day. Some people choose to sacrifice sleep as a way to hack productivity and wring a few more hours out of the day. However, you aren’t doing yourself any favours by doing this! People need seven to eight hours of sleep for their bodies and minds to function optimally. Follow the needs of your body and never underestimate the value of a good night’s sleep.

Get an early start

Nearly all of us are plagued by the impulse to procrastinate. Since you have to finish your task eventually, why leave it to the last minute? It feels much nicer and less stressful to get earlier start on something.

Once you have decided firmly to do something, start immediately and get it done before the deadline. You will see that you have created time to do something else – and who doesn’t want more time?

Be conscientious of TV/Internet/gaming time

Time flies really fast when you are watching TV or browsing Twitter, which can be one of the biggest drainers of productivity. Be aware of how much time you spend on these activities, set a schedule and stick to it. If you find it difficult to resist these temptations, consider locking yourself in a room while working, away from all the distractions. It might be extreme, but it works.

Yuan Liu is a freelancer who has recently taken a course on human resources management. She finds PayGlobal’s HR & Payroll software (HRIS) simplifies workforce management and provides a flexible HR solution – she will definitely use it in future.



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8 Things Productive People Do During the Workday

by Ilya Pozin

Forget about your job title or profession – everyone is looking for ways to be more productive at work. It’s time to set down your gallon-sized container of coffee, toss out your three-page to-do list, and put an end to those ridiculously long emails you’ve been sending.

Experiencing a highly productive workday can feel euphoric. But contrary to popular belief, simply checking tasks off your to-do list isn’t really an indication of productivity. Truly productive people aren’t focused on doing more things; this is actually the opposite of productivity. If you really want to be productive, you’ve got to make a point to do fewer things.

Recently I spoke with project management and productivity genius Tony Wong to find out the secret to a more productive workday. He provided me with some excellent insight into what he and other like-minded productive individuals do during their work week.

Harness your productivity by taking note of these eight things:

1. Create a smaller to-do list. Getting things accomplished during your workday shouldn’t be about doing as much as possible in the sanctioned eight hours. It may be hard to swallow, but there’s nothing productive about piling together a slew of tasks in the form of a checklist. Take a less-is-more approach to your to-do list by only focusing on accomplishing things that matter.

2. Take breaks. You know that ache that fills your brain when you’ve been powering through tasks for several hours? This is due to your brain using up glucose. Too many people mistake this for a good feeling, rather than a signal to take a break. Go take a walk, grab something to eat, workout, or meditate – give your brain some resting time. Achieve more productivity during your workday by making a point to regularly clear your head. You’ll come back recharged and ready to achieve greater efficiency.

3. Follow the 80/20 rule. Did you know that only 20 percent of what you do each day produces 80 percent of your results? Eliminate the things that don’t matter during your workday: they have a minimal effect on your overall productivity. For example, on a project, systematically remove tasks until you end up with the 20 percent that gets the 80 percent of results.

4. Start your day by focusing on yourself. If you begin your morning by checking your email, it allows others to dictate what you accomplish. Set yourself in the right direction by ignoring your emails and taking the morning to focus on yourself, eat a good breakfast, meditate, or read the news.

5. Take on harder tasks earlier in the day. Knock out your most challenging work when your brain is most fresh. Save your busy work – if you have any – for when your afternoon slump rolls in.

6. Pick up the phone. The digital world has created poor communication habits. Email is a productivity killer and usually a distraction from tasks that actually matter. For example, people often copy multiple people on emails to get it off their plate – don’t be a victim of this action. This distracts everyone else by creating noise against the tasks they’re trying to accomplish and is a sign of laziness. If you receive an email where many people are CC’d, do everyone a favor by BCCing them on your reply. If your email chain goes beyond two replies, it’s time to pick up the phone. Increase your productivity by scheduling a call.

7. Create a system. If you know certain things are ruining your daily productivity, create a system for managing them. Do you check your emails throughout the day? Plan a morning, afternoon, and evening time slot for managing your email. Otherwise, you’ll get distracted from accomplishing more important goals throughout the day.

8. Don’t confuse productivity with laziness. While no one likes admitting it, sheer laziness is the No. 1 contributor to lost productivity. In fact, a number of time-saving methods – take meetings and emails for example – are actually just ways to get out of doing real work. Place your focus on doing the things that matter most as efficiently and effectively as possible.

Remember, less is more when it comes to being productive during the workday.

What’s your secret to productive workdays?

About Ilya Pozin:

Founder of Ciplex. Columnist for Inc, Forbes & LinkedIn. Gadget lover, investor, mentor, husband, father, and ’30 Under 30′ entrepreneur. Follow Ilya below to stay up-to-date with his articles and updates!




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Tips On How To Stay Focused at Work

Focus is a fundamental element when in the work place. The need to focus is important as it lets you complete the task at hand in an efficient manner without being disrupted by other things. It lends itself to productivity and array of other positives. Focus can be a difficult thing to incorporate into one’s life, especially in our work environments but this article aims at helping with ways to stay focused, whether it be at work or with goals in life.

Tips On How To Stay Focused at work

1. How to stay focused- Do not multitask

Multitasking has been seen as productive measure to get many tasks done at the same time. Some people may be efficient at multitasking but many of us are not and it has been proven that multitasking hampers focus. Focus and complete the task at hand completely before moving onto the next. As you do this more frequently, it will train your mind to rather focus on the task you are handed with, rather than try and do something else thus breaking that focus.

2. How to stay focused-Manage your time and plan

A great tip in how to stay focused at work, which can also apply in reaching your goals, is the need to take control of your day and manage your time. Fail to plan and plan to fail. Effective time management is essential to stay focused. If you have a particular plan, stick to it and manage your time efficiently, this will only further enhance your focus. When everything is a mess and you don’t even know where to start, how will you focus on anything?

3. Eliminate as many distractions as possible

How to stay focused at work? Easy, eliminate all distractions. You need to first identify the distractions that have the most impact on your focus and productivity and then eliminate them. This can be numerous things from chatting with other people you work with, social media or even personal things that need taking care of.  One obviously needs a break from the routine to get away for the desk and avoid burnout but when these breaks become a more frequent occurrence, it distracts you from your work.

4. Reward yourself

A great tip in how to stay focused is to evaluate when you are the most focused and in what situation. If you are able to see when and how you focus the most, then you can apply that behaviour continually. Also, remember to reward yourself for your focus and productivity. This does wonders for your overall attitude and everyone deserves recognition, even if it’s from yourself.

Jemma Scott is a business freelance writer that looks at tips and advice in the world place. She has spent much time in a managed office looking at ways to improve focus.


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Office Stress Relief Solutions

Whatever your job or role inside a business industry and career, there are trials, tribulations and challenges that will produce office stress, which needs to be dealt with. This can be stress of an overbearing employer, an uncomfortable seating situation or a large amount of deadlines and targets for a sales driven job. Aspects of stress can be dealt with by both the business and the individual and while both have a responsibility, it is ultimately the person suffering with the office stress to make changes to his or her lifestyle to cope. So whether it’s doing something relaxing or changing around your daily habits, these are some of the tips I have picked up throughout my career to beating stress and making my office job a pleasure rather than a burden through my body management.

Discover the Source of your Office Stress:

You need to know thy enemy before you are able to work out a solution to combat your office stress. If it is in regards to your impeding deadlines or simply an annoyance with a co-worker singing next door, you may need to have a different solution to each of those problems. Some situations can be solved and therefore eliminated as sources of stress through certain planning and avoidance strategies but others require you to develop a coping mechanism to deal with the stress. Sometimes office regulations need to be reminded to people to reduce stress or simply you need to change the way you approach your workload to avoid it piling up. Identifying what makes you stressed automatically makes the task simpler to deal with.

Coping mechanisms for your own stress:

During your day in the office, it’s easy to forget about the need to take breaks when you are feeling the stress of office life with thousands of deadlines and each task falling under a more urgent category than the last. Taking a 10-15 minute break 3 or 4 times during the day will result in you being more productive. Speaking to management about organising a relaxing area for workers, perhaps including a foosball table or a video games system can create a space for employee relaxation. While these are thought to reduce productivity, studies have actually shown their benefits to top tier companies. If you have loud and distracting co-workers, consider using earphones or ear plugs to enable you to focus better on your tasks and if other individuals are consistently interrupting your flow to ask assistance or questions, ask them perhaps to use an unobtrusive means, such as email or IM.

Making your work schedule and workspace your own will reduce your stress and make for an easier day, and life in your career. Make sure you manage your working hours, the way you need to within the framework of your company.

Dave Tucker is a freelance author with numerous years of experience in the business world. With numerous different opportunities he has had in serviced offices Glasgow and throughout the UK, Dave as advised on aspects such as humoan resources for medium enterprises as well as where to find the best office space for rent in metropolitan areas.


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5 Ways To Increase Your Business Productivity

Business productivity is generally a measurement of how effectively capital and labor are used to affect the quality of services and/ or products that you have. In business terms, productivity is expressed as the amount of output per hour that your company has the potential to produce. In almost all business settings, the higher the rate of production always translates to increased revenue in the long run. This justifies the reason why most companies and businesses today always strive to increase their productivity by using as little resources as possible. It goes without saying that an increased productivity leads to an increase in sales and profits.

Motivate the human resource

When it comes to employees, highly motivated, alert, and happy employees tend to work extra harder and in a more efficient manner than people who report to work for the sake of just reporting to work. Still on point, an efficient and highly motivated team helps increase sales while cutting down on unnecessary costs. In order to motivate your employees, you should have incentives in place to reward them for their efforts and successes. You should also ensure you tactfully encourage and correct them when they slip up. Team-building get—togethers are also an effective way of motivating employees.

Manage and respect time

You need to employ the best time-management techniques so you can set a good example for your subordinates as well as your business partners. By being a respecter of time, you will be able to save a lot on time wastage and it will only be a matter of time before it becomes a way of life within your business. Take the time to teach or organize teachings for time management and the value of time for your employees, and you will be rewarded with a time-saving workforce.

Streamline your business

Increasing business productivity is also about streamlining the business. Thanks to advancement in technology, you can easily and effectively keep track of every penny in your business. Taking inventory of your sales, purchases, and general finances on a regular basis can be a good way to effectively know the loopholes that need to be sealed as well as the areas that need improvement. For instance, you can be able to easily identify the products that are moving slowly in the market and replace them with faster moving items to increase revenue.

Take advantage of Technological advancements

In order to save time, energy, and space, you will need to take advantage of latest technological advancements. For instance, try reducing paperwork by using electronic media communication methods such as through IM, chat, and e-mail. This saves time as well as the effort used especially when passing messages within departments.

Every tiny effort counts

Did you know that even a small gesture as simple as installing an air-conditioning unit or a coffee machine can help increase productivity? Regardless of the size of venture to undertake, it is always advisable to explore all opportunities that can increase productivity. By the end of the day, you want to get the most out of your human resource, your business partners, as well as your equipment.

Elijah is a contributor for the site Holidays in Tenerife where you can get interesting information on Cheap Tenerife Holidays.


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